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Chartering a New Student Organization


FACULTY/STAFF > DEPARTMENTS & OFFICES > STUDENT LIFE > STUDENT CLUBS AND ORGANIZATIONS > GOVERNING ORGANIZATIONS > CHARTERING A NEW STUDENT ORGANIZATION
Chartering a New Student Organization

All student organizations must receive "official recognition" in order to exist and function as a student group at Robert Morris. The Student Government Association (SGA) has been empowered to approve any new student organization charters.

The responsibilities, benefits, and privileges of having a chartered organization are as follows:
  • The organization will be eligible for Student Government Association funding.
  • The organization will be permitted to use the name Robert Morris University.
  • The organization will be permitted to hold fund-raisers.
  • The organization will have the full support and the assistance of the Office of Student Life.
  • The organization will be able to advertise organizational activities.
  • The organization will be expected to provide equal opportunity in all educational programs and activities for all qualified individuals regardless of race, color, sex, religion, age, disability, sexual orientation or national origin.
  • The organization will be expected to function in the best interest of the Robert Morris community.
  • The organization's goals shall not be in conflict with that of any other chartered organization.
  • The organization will be expected to abide by all the Student Government Association, Student Life, and institutional policies and procedures.
Chartering Process
  1. Submit Proposal to the Office of Student Life
    Submit in type-written form the following items to the Office of Student Life for review:
    • Constitution and Bylaws (Guidelines to assist you in writing these documents are below)
    • List of at least 20 prospective members, unless otherwise stated
    • Names and titles of the organization's student officers
    • Name of a Robert Morris faculty or staff advisor

  2. Student Government Association Review
    When the above items have been reviewed by the Office of Student Life, the completed proposal will be submitted to the President of the Student Government Association.

    The proposed organization will be placed on the agenda for the next regularly scheduled SGA meeting. The President of the proposed organization will be notified of this action and must select a student representative to attend that meeting to formally present the request for recognition.

  3. Approval Process
    The Student Government Association will hear the request of the proposed organization, review the documentation provided, and hear discussion from the students in attendance. Discussion will occur for at least two consecutive SGA meetings. Approval can not be granted until at least the second meeting. A vote to approve the charter request will take place.

  4. Organizational Status
    If approval is granted, the Office of Student Life will train the officers of the new organization on University and department policies and procedures. A formal charter will be presented to the newly created organization.
Guidelines for Writing a Constitution
A Constitution should provide the structure for an organization, describe its purpose, and define the duties and responsibilities of the officers and members. The following outline may help you in writing such a document. Since a Constitution should be tailored to an organization, you may not need to include all the areas covered and your wording may be different.

Constitution of (Name of Organization)

Article I -- Name - The name of this organization shall be (Name of Organization)

Article II -- Purpose - General statement about the purpose and scope of the organization.

Article III -- Membership - General statement about membership eligibility and requirements. This section must include a statement of nondiscrimination. The only exemptions to this claim may be due to the sex or religious composition of the organization that is allowed by law.

Article IV -- Offices - In sections under this article, list the offices to be established, qualifications for the office, the method of selection, and the term of office. Describe the selection process and the term of office for the faculty/staff advisor.

Article V -- Officers and Duties - In sections under this article, list the duties and responsibilities of the officers identified in article IV, and others as may be appropriate.

Article VI -- Amendments - This section should explain how constitutional amendments will be made.

Guidelines for Writing Bylaws

Bylaws of (Name of Organization)

Article I -- Membership - Sections under this article should discuss and detail the various aspects of membership that may be applicable: application process (how, when, etc.), types of membership, limitations of membership, termination of membership, and reinstatement conditions.

Article II -- Committees - Sections under this article should discuss and detail standing committees (selection, power, and duties), and the power and duties of the executive committee (if applicable).

Article III -- Financial Provisions - Sections under this article should discuss and detail (if applicable) dues, initiation fees, and fines.

Other Articles - Other articles may be needed to discuss and detail the following: (Definition of quorum, Election process, Vacancies, Reports, Rules of Order, Amendments and time/place of meetings, and meeting notices).