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FACULTY/STAFF > DEPARTMENTS & OFFICES > STUDENT LIFE > CAMPUS RECREATION > CLUB SPORTS > CLUB SPORTS PROGRAM GUIDELINES
Club Sports Program Guidelines

Robert Morris University recognizes that an active club sports program is a valuable part of the institution and contributes to the academic, personal and professional development of our students. Their presence enhances the quality of student life on campus. Students are supported and challenged to do their best in the classroom and in their out-of-class endeavors. The following guidelines support the development of our students and are designed to maintain the integrity and high standards of our club sports program.

Program Administration

The Club Sports Program at RMU is administered by the Office of Student Life. The Assistant Director of Student Life is the primary contact for all matters pertaining to the program. The University provides administrative and financial support to all club sport teams. The staff will also assist coaches and players with the following:
  • Facility reservations
  • Travel arrangements
  • Equipment inventory and storage
  • Telephone, fax, copying and mail services
  • Publicity, marketing and promotions
  • Budget development and management
  • General supervision for on-campus events
  • Assistance in the development of new club teams.

Club Sport Code of Ethics

All club sport members are required to read and abide by the following Club Sports Code Of Ethics:
  • I shall conduct myself, both on and off the field, in a manner which demonstrates respect for the University, my-self, my teammates, and competitors.
  • I shall abide by all University rules and regulations.
  • I shall exhibit pride, respect, and professionalism in manner and dress when representing Robert Morris University.
  • I shall contribute my best effort to the success of my team.
  • I shall respect and be courteous of all members of the University community and guests to the institution.
  • I understand that a violation of these rules and others that govern student behavior may be a matter for judicial review through University processes.

Eligibility

Only currently enrolled RMU students may participate in a club sport. Students must maintain a minimum GPA of a 2.0 to be eligible. Students must also meet any eligibility requirements of any national or governing organizations and be in good disciplinary standing with the University.

Finances

Club sport teams may elect to have a checking and/or savings account at an area financial institution. The University has no authority on financial matters that involve outside banking accounts. It is recommended that the Coach and one student representative be the signatures on the account. This will allow for continuity from year to year since student leadership changes occur more frequently than Coaches.

The University provides a level of funding annually to each club sport team to support necessary and appropriate team expenses. All purchases and uses of institutional funds must be coordinated and approved by the Assistant Director of Student Life. Budget allocations are announced each August. Club Sport Teams may assess annual player dues to support team expenses. Players are required to honor their financial obligations to their team.

Fundraising

All Club Sport Teams are encouraged to conduct fund-raising activities to supplement their budget. A fund-raiser is defined as any activity sponsored by an organization, which in some way is an attempt to raise monies for the benefit of the organization. All fund-raisers:
  • Must be approved in advance by the Office of Student Life
  • Must be non-discriminatory in nature.
  • Cannot use charge card solicitation to raise monies.
  • Must be alcohol and drug free.

Club Sport Teams must provide documentation of the financial results of any fund-raising project(s) if so required by the Office of Student Life. Projects designed to raise funds for outside charitable organizations are subject to the same guidelines.

Risk Management

All players, both residents and commuters, must have a completed health form on file in Student Health Services and provide documentation of medical insurance annually. Students who do not provide proof of comparable insurance coverage will automatically be enrolled in the University's student health plan. This premium will be charged to the student's account. Insurance information can be obtained on the University's website - www.rmu.edu. All players are also required to sign a Club Sport Liability Waiver.

Team coaches are required to report all injuries and accidents to the Office of Student Life. The University may require club sport teams to provide ambulance stand-by service at home contests. Public Safety officers will be present at events when deemed necessary by the Office of Student Life.

Coaches

Club sport coaches are classified as part-time employees of the University. The selection and hiring process for coaches is coordinated by the Office of Student Life. Coaches will be paid a stipend from University funds at the conclusion of their season. Undergraduate students are not eligible to serve as coaches for club teams.

Coaches are responsible for developing and improving the skills of the players, employing appropriate safety practices and precautions, attending practices and games, assisting student representatives with the scheduling of practices and games, maintaining regular communication with University officials, and ensuring compliance with University policies and procedures.

Recruitment

Club sport players and coaches may not engage in any formal or informal recruitment activities without the knowledge and permission of the Office of Student Life. Student Life will approve all written materials distributed to prospective students and provide additional assistance, in conjunction with the Office of Enrollment Services, when appropriate. Recruiting visits are defined as on-campus or off-campus meetings and presentations. The purpose of recruiting should be to give prospective club sport student-athletes information in order that they can make a decision about where they want to pursue their athletic and academic futures. This should reflect the experience prospective students will have if they enroll at RMU. The following guidelines apply to prospective RMU club sport student-athletes, RMU student hosts, and RMU club sport coaches.

Entertainment
  • The purchase or consumption of alcoholic beverages is strictly prohibited by all members of a student group in conjunction with any organized activity or official representation. University funds may not be used for the purchase of alcoholic beverages. Alcohol abuse will not be tolerated.
  • The use, possession or distribution of narcotics, other controlled substances, or paraphernalia associated with the use of illegal substances is strictly prohibited and will not be tolerated.
  • A recruiting activity must not include any strippers or adult entertainment establishments.
  • A recruiting activity must not include any gambling or gaming establishments.
  • No sexual harassment or hazing will be tolerated as part of a recruiting visit.
  • Use of sex for recruiting purposes will not be tolerated.
  • No activity may take place that violates criminal law.

Student hosts
  • Student hosts must be either current RMU students or Enrollment Management tour guides.
  • Student hosts must review the recruiting guidelines with a team coach and agree to abide by the guidelines before hosting recruits.

Conduct

All players will conduct themselves both on and off the field in a manner that demonstrates respect for the University, sportsmanship, and is consistent with the RMU Club Sport Code of Ethics. Students will comply with all prevailing rules and regulations of any governing organizations, as well as local, state and federal laws. Players will abide by the expectations and guidelines of University officials and team coaches. Students will not use drugs, alcohol or other illegal substances or participate in any type of gambling activities. Conduct which is disorderly, lewd, or indecent will not be tolerated. Students may be subject to the University's judicial processes for conduct violations at team practices, events or competitions.

Alcohol Use

The purchase or consumption of alcoholic beverages is strictly prohibited by all club sport members in conjunction with any team activity or official representation. University funds may not be used for the purchase of alcoholic beverages. Students and coaches must adhere to the University's Alcohol Policy, as well as other prevailing laws and ordinances. Violation of such policies may be a matter for judicial review.

Drug Use

The use, possession or distribution of narcotics, other controlled substances, or paraphernalia associated with the use of illegal substances is strictly prohibited and will not be tolerated. Violations of this policy will be reported to the Judicial Board and may be reported to the Department of Public Safety or other law enforcement agency.

Hazing Policy Statement

The use of hazing in any organization at Robert Morris University is prohibited. The University adheres to the definition of hazing as defined in the University Fraternity Secretaries Association statement on hazing and pre-initiation activities. "The University defines hazing as any serious action taken or situations created, intentionally, whether on or off university premises, to produce mental or physical discomfort, embarrassment, harassment, or ridicule. Such activities and situations include paddling in any form; creation of excessive fatigue; physical and psychological shock; quests, treasure hunts, scavenger hunts, road trips, or any other such activities carried on outside the confines of the organization; wearing publicly apparel which is conspicuous and not normally in good taste; engaging in public stunts and buffoonery; normally degrading or humiliating games and activities which are not consistent with the regulations and policies of the educational institution."


Travel

All students are representatives of Robert Morris University and are therefore expected to conduct themselves in a manner consistent with the mission and standards of the institution. A student may be denied permission to travel with a student group for disciplinary reasons. Advisors, or other designated University employees, must travel with students to out-of-town conferences and events. Additional representatives from the University may attend when deemed necessary. Students may be subject to the University's judicial processes for violations of student behavior that occur off-campus. Drug and alcohol use and abuse, gambling, gaming, and visiting adult entertainment establishments are prohibited and will not be tolerated.

Undergraduate Academic Attendance Policy

Participation as a team member, attendance at a conference, or other official function: If a student misses a class due to participation as a team member, attendance at a conference, or other official function in which the student represents the University, this may still be considered an absence under the course instructor's attendance policy. A student who is absent due to representing the University for an official function is, however, entitled to makeup work missed if the faculty member can reasonably do so and if the student fulfills the instructor notification requirements of the policy. Students are not to be penalized for any missed assignments, projects, examinations, tests, etc., when covered by this policy. Furthermore, the faculty must allow the student to "make up" or complete any assignments, etc., that were missed due to officially sanctioned obligations. Faculty are under no obligation to tutor or otherwise provide missed instruction. Faculty will determine when make-up exams are scheduled and when missed assignments are due.

The following situations are not covered by this policy:
  • Conflicts between work schedules and class
  • Conflicts between practice and class
  • Conflicts between preparation for academic or student life events and class
  • Non-emergency training room and medical appointments
  • Requests not appropriately documented and submitted to the faculty member
  • End-of-season tournaments, academic conferences, or student life (e.g., student government) conferences may require less than one week's notification.

Student University-Sanctioned Events

The appropriate head or faculty/staff advisor must provide each student who is officially representing the University at an event with a detailed schedule of competitive events including pre- and post-event obligations (e.g., club sports, AMA meetings, student government conferences.) The schedule must be delivered to the affected professor at least one week before a conflict arises in obligations.

Appeals dealing with this policy by faculty or students are to be considered first by the respective faculty member's department head. If the appeal is not resolved at this level, the respective dean of the faculty member will render a decision. The dean's decision is final.